Michigan Federal Project Review System

SEMCOG, the Southeast Michigan Council of Governments, has been designated by the State of Michigan to serve as the Single Point of Contact to coordinate the State Clearinghouse process. In Michigan, intergovernmental review is coordinated by the 14 regional councils and state departments. As the Single Point of Contact, SEMCOG notifies state departments and the 13 other regional planning councils about applications for federal assistance that are proposed for their jurisdictions.

In Southeast Michigan, SEMCOG members will be notified of state and federal grant applications for projects in their jurisdiction to comment on the impact which the proposals could have on their plans, policies, and projects.

Resources

Catalog of Federal Domestic Assistance
Grants.gov
Michigan.gov

Michigan Single Point of Contact Information
Ed Hug
SEMCOG, Review Coordinator
hug@semcog.org
Phone: (313) 324-3335

Submit an Application

The Southeast Michigan Council of Governments (SEMCOG) is the Single Point of Contact (SPOC) for the State of Michigan for Intergovernmental Review under Federal Executive Order (EO) 12372. Through this designation, SEMCOG coordinates intergovernmental review across the state through a notification system with other regional planning agencies and state departments.

Applicants for federal funding from across the State of Michigan must send their proposals – that are subject to the Executive Order 12372 – to SEMCOG for intergovernmental review. Within Southeast Michigan, applicants for state funding from programs that require intergovernmental review must also send their proposals to SEMCOG. Please note that local government applicants (from within Southeast Michigan only) to the Clean Water State Revolving Fund (SRF), Drinking Water Revolving Fund (DWRF), and other state and federal funding programs for sewer system and water system improvements, must send a copy of their project plans or funding applications to SEMCOG for policy review.

SEMCOG has developed a web-based submittal form to expedite submissions and increase the speed and efficiency of the review process. This automated submission process allows for:

  • immediate confirmation by e-mail,
  • your unique SPOC file number will be included in the e-mail,
  • attachment of up to four pdf documents such as SF 424 form and narrative
  • better tracking of the review process, and
  • eliminate paper and postage.

Submit an Application

Easy to follow instructions are included on the submission form. Please contact Ed Hug, Michigan’s Single Point of Contact, if there is a need for assistance in logging-in your projects and or uploading your forms and documentation to SEMCOG’s web-based submittal form.

Frequently Asked Questions

What is Executive Order 12372?
President Ronald Reagan signed Executive Order (EO) 12372 on July 14, 1982 which authorizes federal agencies to provide opportunities for consultation by elected local and state officials on applications for federal assistance that may potentially negatively impact their plans, policies, and programs.

Who performs intergovernmental review in Michigan?
In Michigan, like other states that participate in this federal initiative, intergovernmental review is coordinated at the regional planning level. The State of Michigan is subdivided into 14 planning regions – each with a planning commission or agency that coordinates state and federal programs such as intergovernmental review. Comments on applications for federal assistance are then sought from local and county governments as well as state departments.

How do I know if my proposal is subject to EO 12372?
Go to the Catalog of Federal Domestic Assistance web site. Insert program number (e.g., 93.243) in to the search engine box on the right side bar – click – and follow prompts to the icon for the funding program descriptions. Click on the icon and scroll down to Application Award Process. If your funding program is not included in the catalog, you may have to go to the funding agency's web site or contact a representative.

If the proposal is eligible for review, click here to determine if the State of Michigan has selected that topic for review.

If you find that your proposal is eligible for review but has not been selected for review by the State of Michigan you must still send your proposal to the Statewide Clearinghouse office. You will receive a letter for your file confirming that you have completed the intergovernmental review process for Michigan.

What is a Single Point of Contact (SPOC)/State Clearinghouse?
A Single Point of Contact is a state designated agency that coordinates intergovernmental review in Michigan. The SPOC operates the State Clearinghouse which receives all applications for federal assistance – subject to EO 12372 – for projects that will be implemented in Michigan. The SPOC then notifies the state departments and the 14 regional planning agencies about funding proposals that are proposed for their jurisdictions.

What is a Regional Clearinghouse?
Each regional planning agency serves as the intergovernmental review clearinghouse – receiving all applications for federal assistance proposed for its jurisdiction. Local and county governments and other entities serve as reviewing agencies for the process.

What is a Standard Form 424?
Standard Form (SF) 424 is the basic application for federal assistance that most federal grant programs require to be included in a funding request.

What documentation do I provide the Michigan Single Point of Contact?
Regardless of where your proposal is implemented inside the State of Michigan, the funding application page and the project narrative should be provided.

When do I provide this documentation to SEMCOG?
The full proposal is submitted to the federal funding agency first. That same day, documentation for intergovernmental review is submitted to SEMCOG.

How should this documentation be provided to SEMCOG?
This documentation must be submitted to SEMCOG electronically over its web-based portal. Hard copies of documentation will not be accepted.

What documentation do I provide my regional planning agency?
Each region has its own intergovernmental review requirements. If your project will be implemented in only one region, the regional planning agency must be contacted to determine what documentation to send. Please refer to the list of Michigan planning regions (pdf, 144KB) for contact information.

Subject Categories of Grant Proposals for Intergovernmental Review

Proposals selected for intergovernmental review

Below is a list of subject categories that have been selected for intergovernmental review within the State of Michigan. Please match proposal topic with subject categories.

  • Environmental protection and restoration: Environmental Protection Agency (EPA), National Oceanic and Atmospheric Administration (NOAA), U.S. Fish and Wildlife Service (USFWS), U.S. Department of Agriculture (USDA), U.S. Geological Survey (USGS)
  • Improvements to municipal operations (community facilities): U.S. Department of Agriculture - Rural Department (USDA-RD), Department of Housing and Urban Development (HUD), Department of Commerce - Economic Development Administration (DOC-EDA)
  • Implementation of local and regional plans/policies: EPA, HUD, Department of Interior (DOI), Michigan Department of Natural Resources and Environment (MDNRE)
  • Infrastructure improvement – both water quality and transportation related: EPA, USDA-RD, MDNRE, HUD, U.S. Department of Transportation (DOT), Federal Highway Administration (FHA), Federal Transit Administration (FTA), DOC-EDA.
  • Economic development/community development: USDA, HUD, DOC-EDA, Michigan State Housing Development Authority (MSHDA), Department of Labor (DOL), Small Business Administration (SBA), Department of Interior (DOI) (Indian affairs)
  • Education – early childhood, K-12: U.S. Department of Health and Human Services (HHS), Department of Education (DED), National Endowment of the Humanities (NEH), National Endowment of the Arts (NEA), National Science Foundation (NSF)
  • Postal service facility projects: U.S. Postal Service (USPS)

Proposals not selected for intergovernmental review

Below is a list of subject categories that have not been selected for intergovernmental review. Please match proposal topic with subject categories.

  • Health and Human Services – This includes providing services to at-risk populations, services to low-income elderly, international relations and aid, employment, financial/tax counseling, etc.: HHS, Veterans Administration (VA), Corporation for National and Community Service (CNCS), IRS/Treasury (tax counseling), Social Security Administration (SSA), U.S.AID, Department of State (DOS), Equal Employment Opportunity Commission (EEOC)
  • Law Enforcement – Includes basic law enforcement and protection from terrorism: Department of Justice (DOJ), Department of Homeland Security (DHS)
  • University or commercial based scientific research: HHS, Department of Energy (DOE), EPA, National Science Foundation (NSF)
  • Historic preservation, archiving, library science: DOI, National Archives and Records Administration (NARA), Institute of Museums and Library Science (IMLS)

Note: If it has been determined that your proposal is eligible for intergovernmental review under E.O. 12372, but has not been selected for review by the State of Michigan, a copy of your proposal must still be sent to SEMCOG. SEMCOG will return a letter promptly, verifying completion of your intergovernmental review responsibilities in the State of Michigan. The letter must be maintained for your records.

Clearinghouse Process

Region 1

Southeast Michigan Regional Clearinghouse Process

Before submitting your proposal to the regional clearinghouse, check the Catalog of Federal Domestic Assistance to see if your funding program is subject to Executive Order (EO) 12372. If the funding program, and therefore your proposal, is subject to the Executive Order, check the Subject Categories of Grant Proposals Selected/Not Selected (by the State of Michigan) for Intergovernmental Review. If you find that your proposal is subject to the Executive Order, but has not been selected for intergovernmental review, you still must send in a copy of your proposal to SEMCOG. Upon completion of this submission SEMCOG will immediately generate an automated response letter to be emailed to the projects contact person as proof of submission.

If you found that your proposal is subject to the Executive Order and your proposal has been selected for intergovernmental review, you must submit the proposal electronically to SEMCOG over its web-based portal.

Your proposal will be submitted to select local governments and organizations for the intergovernmental review process. Reviewing agencies will have 20 days to submit comments on a proposal – and the full review completed by SEMCOG in 30 days. Should one of the reviewing agencies raise concerns or questions about the proposal, this automatically triggers a meeting of SEMCOG’s Regional Clearinghouse Review Committee (RC2). The mission of the RC2 is to review proposals with complaints filed against them, in order to determine SEMCOG’s official comments on the project.

At the completion of each review, SEMCOG will send a final review letter with all comments attached. You must retain this letter for your records.

Regions 2-14

State Clearinghouse Process

Before submitting your proposal to the Statewide Clearinghouse, check the Catalog of Federal Domestic Assistance to see if your funding program is subject to Presidential Executive Order 12372. If the funding program and therefore your proposal is subject to the Executive Order, check the Subject Categories of Grant Proposals Selected/Not Selected (by the State of Michigan) for Intergovernmental Review. If you find that your proposal is subject to the Executive Order, but has not been selected for intergovernmental review, you must still send in a copy of your proposal to SEMCOG. Upon completion of this submission SEMCOG will immediately generate an automated response letter to be emailed to the projects contact person as proof of submission.

If you found that your proposal is subject to the Executive Order and your proposal has been selected for intergovernmental review, you must submit the proposal electronically to SEMCOG over its web-based portal.

Your proposal must also be submitted to the regional planning agency if it is to be implemented in a single region. If you do not know your region, please consult the Michigan Planning Regions Map (pdf, 144KB). Please list in your SF424 Form as well as the web-based submittal form all counties in which your project will be implemented.

Southeast Michigan's Preferred Sustainability Status

In FY 2011, SEMCOG was awarded a Sustainable Communities Regional Planning Grant through the Department of Housing and Urban Development (HUD). As a result, the entire Southeast Michigan region has been designated with Preferred Sustainability Status (PSS), meaning applicants for certain other HUD discretionary grants can be awarded 2 bonus points on their applications.

In order to be eligible for the bonus points, SEMCOG must certify (via Form HUD2995) the applicant:

  1. is engaged in activities that further the purposes of our regional planning grant;
  2. will perform activities consistent with HUD’s Livability Principles; and
  3. is committed to maintaining an on-going relationship with the region’s efforts.

Interested applicants must contact SEMCOG in advance of the HUD application deadline to obtain the certification form. Sufficient details of the grant application must be provided to facilitate SEMCOG review and certification.

If PSS bonus points are available under program NOFAs links will be posted here.

Please contact Ed Hug at (313) 324-3335 for additional information.

Refer to HUD’s Website for more information on Preferred Sustainability Status and to Grants.gov for more information about open applications and eligibility for PSS bonus points.

Developing Regional Solutions
SEMCOG is a regional planning partnership of governmental units serving 4.7 million people in the seven-county region of Southeast Michigan striving to enhance the region's quality of life.